1. In compliance with the attached DepEd Memorandum No. 105 s. 2022 re: Reconstitution of Records Management Improvement Committee, and pursuant to Paragraph 3.4 Article III of the National Archives of the Philippines (NAP) Circular NO. 1 dated January 20, 2009, which states that each agency shall create a Records Management Improvement Committee (RMIC) as an advisory body on the development of records management, the Chairman of which shall be designated by the Head of the Agency, this office hereby reconstitute the Division Records Management Improvement Committee as follows:
2. The Committee shall, among others, perform the following functions as stated in the said DepEd Order:
a. Provide oversight and guidance on the implementation of the systematic Records Management Program in all phases of records management (e.g. creation, maintenance, and disposition);
b. Recommend documents that are of continuing value for preservation, and which are for immediate disposal;
c. Determine the retention period of the agency’s records and formulate the Records Disposition Schedule, subject to the approval of the agency head and the final approval of the Executive Director of the NAP;
d. Formulate policies and techniques for repairing damaged records and take positive steps to prevent loss and unauthorized destruction of records; and
e. Establish a repository for the storage of records which are no longer needed by the agency, but which are not yet ready for disposal or a program to transfer the records to the Records Management and Archives Office.
f. In addition, the committee is also responsible in collaboration with the Records Unit in the evaluation and appraisal of the inventory of records.
g. Other related issuances, rules, regulations and provisions, which are inconsistent with these guidelines are hereby repealed, rescinded, or modified accordingly.
5. Immediate dissemination of and strict compliance with this Memorandum is directed.
