1. In view of the Records Management Improvement Program and implementation of electronic Document Tracking System (DTS) of this Division, Public Elementary and Secondary School Heads are advised to designate one (1) Records Custodian and one (1) Liaison Officer with the specific functions as follows:
Records Custodian (preferably the personnel in-charge in student and personnel records, the
Registrar / for Integrated and Senior High Schools)
a. Maintain records and files of personnel and related documents for and of the school;
b. Perform records management functions under the direct supervision of the school head;
c. Access the Document Tracking System; and
d. Do related work in the absence of Liaison Officer.
Liaison Officer
a. Submit needed reports, pertinent papers to the Schools Division Office;
b. Pick-up documents addressed to school from SDO Records Unit; and
c. Do related work in the absence of Records Custodian.
2. An office order for designation using the attached template should be given to the designated employee effective March 23, 2018 and a copy submitted to this office on or before March 23, 2018.
