Relative to Unnumbered Division Memorandum dated March 28, 2018 re: Implementation of Document Tracking System, Division Memorandum No. 51 s. 2018 re: Document Tracking System Users Manual and Division Memorandum No. 52 s. 2018 re: Additional Guidelines on the Submission and Release of Documents and Use of Document Tracking System, all request for retrieval of records and authenticated copy of documents shall also pass through DTS. This includes the following:
a. Requests for authentication of Academic Schools Records if records are not available at school level;
b. Certified True Copy of documents under the custody of SDO; and
c. Verified True Copy from the Original Copy of other incoming documents from school or requesting personnel.
Hence, if the school head is not available to authenticate the documents, the requesting personnel should be advised to fill out the attached Records Request Form and submit it through DTS.
For relevant queries, you may contact Ms. Micah P. Ortiz at (046) 432 9355 loc. 204 or records@depeddasma.edu.ph.
For your information and guidance.
QMS-REC-F01 Records Request Form
